Privacy Policy

Privacy Policy

Last Updated: 25/08/2026

Naoimh McColgan t/a Naoimh McColgan Photography (“we”, “our”, “us”) is committed to protecting and respecting your privacy. This Privacy Policy explains how we collect, use, store, and protect your personal data when you visit our website, make an enquiry, or book our wedding photography services.

For the purposes of the UK General Data Protection Regulation (UK GDPR), Naoimh McColgan is the Data Controller.

1. The Data We Collect

·        Identity Data: First name, last name, and your partner's name.

·        Contact Data: Email address, phone number, and billing/home address.

·        Wedding Event Details: Event dates, venue locations, timelines, and guest count details.

·        Visual Data: Digital photographs, video clips, or raw image files captured at your event.

·        Financial Data: Bank account details (for processing refunds) and payment history.

2. How We Collect Your Data

We collect data through:

·        Direct Interactions: Forms you fill out on our website, emails you send, or details provided during consultation calls.

·        On-the-Day Capture: Images taken during your wedding day or engagement session.

3. How and Why We Use Your Data

Under the UK GDPR, we rely on the following lawful bases to process your data:

·        1. Performance of a Contract: To fulfill our wedding photography contract, deliver your digital galleries, and handle invoicing/payments.

·        2. Legitimate Interests: To reply to booking enquiries, manage our business records, and protect our business against legal claims.

·        3. Consent: To display your wedding images on our public portfolio website, business blog, or social media channels for marketing purposes (which you can opt-out of at any time).

4. How Long We Keep Your Data

·        Enquiry & Contact Data: Kept for up to 2 years if no booking is made.

·        Financial & Contract Records: Retained for 6 years following the end of the financial tax year to comply with HMRC sole trader rules.

·        Final Image Galleries: Delivered image archives are stored securely for up to 5 years as a backup service for clients, though we recommend you save your own copies immediately upon delivery.

5. Sharing Your Data

We do not sell your personal data. We only share your details with essential third parties required to run our business, including:

·        Digital gallery hosting platforms (e.g., Pixieset, Pic-Time).

·        Professional photo printing labs and album manufacturers (if ordered).

·        Our professional business accountants and HMRC (if required by law).

·        Hired second shooters or assistants bound by strict confidentiality agreements.

6. Your Legal Rights

Under UK data protection law, you have rights including:

·        Your right of access: To ask us for copies of your personal data.

·        Your right to rectification: To ask us to correct inaccurate information.

·        Your right to erasure: To ask us to erase your personal data or portfolio images in certain circumstances.

·        Your right to withdraw consent: To ask us to remove your images from our website or social media channels.

7. Contact Details and Complaints

If you have any questions about this privacy policy or want to exercise your rights, please contact us directly:

Data Controller: Naoimh McColgan

Email: info@naoimhmccolganphotography.com

Phone: 07864639545

If you remain unsatisfied with how we handle your data, you have the right to lodge a complaint with the Information Commissioner’s Office (ICO), the UK supervisory authority for data protection issues (www.ico.org.uk).